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Digitalization – EWP

DIGITALIZATION – ERASMUS WITHOUT PAPER (EWP)

 

At the outset, universities must recognize that embracing digitalization should be managed as an ongoing process rather than as a single radical change project. Digitalization transcends the mere adoption of the latest gadgets or software; it entails a profound transformation of education delivery and experience, a journey that continues over time. Erasmus Without Paper (EWP) stands for a digital workflow that leaves no university behind. Furthermore, this way, the Erasmus+ office tackles the administrative workload for students and staff. Shifting processes online have greatly reduced the strain. Online platforms contribute to a free public infrastructure, which benefits all HEIs across the EU. UNIWA supports a paperless protocol system to reduce paper in the daily workplace. It has joined the EWP network and Dashboard, replacing the paper-based workflow with a digital one.

 

Find more information about the EWP Onboarding Guide here

DIGITAL SIGNATURE

 

Every member of the academic community (student, professor, administrator) can have a digital signature issued by the University of West Attica through HARICA (Hellenic Academic & Research Institutions Certification Authority). This way the printing on paper of documents to be signed is almost universally reduced (https://www.uniwa.gr/psifiaki-ypografi/, https://www.harica.gr)

 

ELECTRONIC STUDENT REGISTER

 

All students and departmental secretariats use the electronic student register. In this way, the various actions/requests (student registration, course registration, study certificates, etc.) are carried out electronically and the use of paper is minimized. In an effort to minimize the use of paper, there are also a number of applications (electronic application for requests to the technical service, eclass and moodle for the management of course material and communication between students and teachers, electronic application for requests and management of the supply of materials and services, etc.) as shown in the following link.

Additional evidence link: https://www.uniwa.gr/i-zoi-sto-pada/ilektronikes-ypiresies/

ONLINE APPLICATIONS

Outsourcing Software – Application

 

All students of the university submit their applications online twice a year, in order to complete an Erasmus mobility for studies. All the necessary documents are exchanged electronically with the Erasmus office. The grant agreements are created automatically for greater accuracy through a collaborating outsourcing company, using the European Union’s template.

REUSABLE PAPER

 

Solutions of reusable paper in back office,

  • using two sides of paper
  • “always recheck your data before printing” annotations
  • online system usage instead of hard copy

as well as reusable bags made from sustainable materials (recycled paper and fabric).

 

 

 

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